Privacy Policy
This policy explains what personal information WTP collects about you, how we may use or disclose your personal information, and the steps we take to ensure that your personal information is kept secure.
‘Personal information’ is any information or opinion, in any form, which identifies an individual or from which an individual’s identity is apparent or can be reasonably ascertained.
We also explain your rights and how to contact us.
By using this website and giving your information to us, you indicate your consent to us, and the experts, delivery organisations, third party suppliers and agents we engage or employ from time to time, in collecting and using your personal information in accordance with the terms set out in this policy.
What information do we collect?
We only collect personal information that is necessary for us to perform our functions, to develop and promote our services and to assist us with complying with our own legal and regulatory obligations.
In order to provide you with services, we may collect personal information about you from our website, telephone conversations, e-mails, social media interactions and other written and verbal communications.
The kinds of personal information we collect and hold will depend upon the services you request from us and what personal information you choose to disclose to us.
We may, for example, keep a record of your name, occupation, title or position, address, telephone numbers, delivery address, e-mail address, social media addresses, banking details, membership of professional or industry associations, expertise and interests.
WTP may supplement the information that you provide with other information that we obtain from our dealings with you or in acting on your behalf or which we receive from other organisations, such as our suppliers.
If you do not provide us with your personal information, or you do not consent to us using your personal information as outlined in this privacy policy, it may not be possible for us to provide you with the services you request.
To provide you with a little more detail, we may process the following information:
- Identity data: your first and last names.
- Contact data: your address, telephone number, address and email address.
- Candidate data: information that you provide when registering your interest in an employment or contracting opportunity with us. This includes the contents of your CV and cover letter, such as your employment history, qualifications, experience and personal interests.
- Where your application is progressed then it may also include information obtained during interviews or assessments, information provided by referees and other opinions documented about your candidacy, as well as information about your right to work in the UK, such as your nationality and other details contained in identification documents. In some circumstances we may also process information about your disability status, to ensure that we can make appropriate adjustments.
- Data relating to your employment such as financial information (e.g. remuneration and pension), training, performance and attendance
- Information relating to your identity where we are required by law to collect this to comply with regulations such as the Companies Act, financial and health and safety regulations.
- Your communications with us, including a record of the email correspondence created when you contact us.
- for job applicants, the personal information we have collected from you may be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information may also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by [https://www.cifas.org.uk/fpn].
- For directors, we may require additional information to meet our legal requirements such as information relating to any conflicts of interest you may have.
Special Categories of Personal Data
Some categories of personal information are regarded by the law as more sensitive than others. This is known as ‘special category’ or ‘sensitive personal data’ and covers things like information about your health, ethnic origin, religious beliefs, political opinions or any genetic or biometric data that is used to identify you.
These may be processed for monitoring equal opportunities, managing health and safety obligations, managing absences or complying with deductions from payroll, among other reasons. The information you choose to share with us may consist of special category personal data comprising details of any disability or other health information you wish to share with us.
How We Collect, Use and Process Your Personal Information
In order to provide our services to you, we have appointed organisations or may appoint other organisations to carry out activities on our behalf.
These may include, for example, experts, delivery organisations, third party suppliers and agents.
These third parties may have access to information needed to perform their function but cannot use that information for other purposes.
This could include:
- Engaging third-party service providers to perform a variety of business operations on our behalf. For example, service providers we use for specific purposes, such as for our IT systems or legal counsel for the provision of legal advice and guidance.
- Regulatory authorities, law enforcement agencies and courts.
- In the event of a transfer of all or a part of our organisation, for example new owners, directors or their professional advisers.
- If we are under a duty to disclose or share your personal data in order to comply with any legal or regulatory obligation, or to protect the rights, property, or safety of our company, our client, employees, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
Third party (Sub-Processor) organisations
For our general day to day data processing activities, we use third party organisations or systems to help us administer, deliver and monitor the services we provide:
- For the provision of IT and software services (e.g. Microsoft who provide our office software) to enable the management of WT Partnership and office administration
- For financial transactions and accounting
- To help us manage and support you as a member of our team or representative
- To help us improve our organisation
- For the administration of our website and online platforms
- For any legal and regulatory guidance regarding the provision of our services
Access to your personal information is only allowed when required by the law or as part our service obligations to you. We do not, and will never, sell your personal information to other third parties.
International Transfers
Where we have partners and service providers based outside of the UK, your personal data may be accessed or otherwise processed in other countries. We have implemented measures and safeguards to ensure that any transfer of data is compliant with the UK data protection laws.
For example, we ensure that Standard Contractual Clauses or International Data Transfer Agreements that are approved by the Information Commissioners Office (ICO), the UK Government and/or European Commission are in place. We carry out a detailed assessment to ensure the companies receiving your data can comply with these clauses. Please contact us if you wish to know more.
Cookies
We use cookies on our website. Cookies are small pieces of information that are stored by your browser in your computer’s memory and they are used to record how you navigate our website on each visit.
Cookies that are used in any part of our website will not be utilised for collecting personally identifiable information and will only be used for internal management purposes.
Most browsers automatically accept cookies, but you can usually change your browser to prevent cookies being stored.
Please note, if you do turn cookies off this may limit the service that we are able to provide to you.
We do not store any information that identifies you inside cookies.
Security of Information
We take the security of your personal information seriously.
All reasonable steps are taken to ensure that all information is treated confidentially, kept secure and protected against unauthorised use and is maintained only for the purpose for which it is intended.
Your Data Protection Rights
Under data protection law, you have rights including:
- Your right of access – you have the right to ask us for copies of your personal information.
- Your right to rectification – you have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure – you have the right to ask us to erase your personal information in certain circumstances.
- Your right to restriction of processing – you have the right to ask us to restrict the processing of your personal information in certain circumstances.
- Your right to object to processing – you have the right to object to the processing of your personal information in certain circumstances.
- Your right to data portability – you have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
- Your rights in relation to automated decision making and profiling – as a matter of principle, you have the right not to be subject to a decision based solely on automated processing, including profiling. However, we may automate such a decision if it is necessary for the entering into or performance of a contract between us, authorised by law or regulation or if you have given your explicit consent. Please note, we do not currently undertake this type of processing.
You are not usually required to pay any charge for exercising your rights. If you make a request, we have a calendar month to respond to you.
Where requests are manifestly unfounded or excessive, in particular where they are repetitive, we may charge a reasonable fee, taking into account the administrative costs of providing the information, or we may refuse to provide the information. Where we refuse a request, we will explain our reasons for the refusal and remind you of your right to complain.
If you would like further information on your rights or wish to exercise them, please email info@wtpartnership.com
Please keep in mind that there are exceptions to the rights above and, though we will always try to respond to your satisfaction, there may be situations where we are unable to do so. If you are not happy with our response, or you believe that your data protection or privacy rights have been infringed, you should contact the UK Information Commissioner’s Office, which oversees data protection compliance in the UK. Details of how to do this can be found at:
Information Commissioner’s Office (ICO)
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
ico.org.uk/make-a-complaint/
Changes to this policy
We will amend this privacy policy from time to time to ensure it remains up-to-date and accurately reflects how and why we use your personal data. Please check back regularly to see if there have been any updates.
This Privacy Policy was last updated in August 2025.